What is the purpose of this forum?
This is a forum for proposing and discussing SRCD Special Topic Meetings for 2020. Rather than the traditional call for proposals, we are experimenting with a crowd-sourcing approach. We invite contributions ranging from worked-out proposals, to simple expressions of interest. Feel free to start a topic, “What do people think of a workshop on XXX?”. We very much encourage comments and elaborations on others’ proposals. In selecting topics, we will be looking for those that generate interest among forum participants.
What is the process of selecting workshops and meetings?
- The forum will run for at least one month following the announcement of the Call for Proposals.
- At that point, the site moderators (The Science Team at SRCD, and the Science Advisory Working Group) will identify a candidate set of topics to be considered for a Special Topic Meeting.
- For each topic, we will solicit a group of organizers, who will be asked to prepare brief proposals.
- We anticipate a further round of discussion and refinement of proposals in the forum, but this will be at the discretion of the organizers.
- Final proposals for meetings and workshops will be approved at SRCD’s Governing Council at the 2019 Board Meeting in March.
Is there a deadline for proposals?
Proposals should be submitted by February 22. However, that date provides no time for community reaction or contribution, and so limits the committee’s ability to evaluate a proposal submitted at the deadline. We encourage posting about proposals at an early stage of development.
What is the difference between a workshop and a meeting?
A workshop is a focused gathering of 50-75 participants occurring over 1.5 - 2 days. SRCD will host five or so workshops together at the same location (perhaps bookended with some plenary sessions).
A Special Topic Meeting involves 250-500 participants occurring over 2 - 2.5 days. SRCD will host one or two such meetings. Each Special Topic Meeting will be held at a different time (though we anticipate using the same venue for all workshops and meetings to reduce costs).
What is involved in proposing a workshop or a meeting?
Meeting organizers are expected to provide intellectual leadership: defining the topic, establishing the program, and inviting presenters. SRCD staff will:
- Handle logistics of arranging the venue and establishing a budget,
- Manage publicity, registration, and all onsite day-of arrangements (a/v, internet, etc.) for the meetings, and
- Establish and maintain online submission and review sites for each workshop and meeting.
The intention is that organizers’ responsibilities will be (largely) limited to planning the program and inviting presenters. If the organizers desire, staff will work with them to develop a custom budget to accommodate additional programming, funding sources, etc.
What if I just want to submit a full proposal?
Please submit all proposals, fully worked-out or preliminary, as posts to the forum. A full meeting proposal should include a title, a brief abstract describing goals & any products, a rough schedule illustrating the meeting structure, and a list of invited participants. We anticipate most full proposals will be developed after preliminary discussions on the forum, but this is not a requirement.
Is there financial support for the workshops and meetings?
SRCD will provide some funds to defray travel or other costs for each workshop and Special Topic Meeting. The intention, however, is that meetings and workshops will largely be self-supporting from registration fees. Details will be provided once topics are selected and organizers invited.
Can we seek support beyond SRCD?
Yes. We encourage organizers to seek additional sources of funding to supplement SRCD’s contribution in order to reduce registration fees. SRCD would certainly consider proposals that piggy-back onto an already ongoing relevant meeting and/or involve a collaboration with another organization. All outside funding requests must be reviewed and approved by SRCD.
How can I join the forum?
Anyone can participate in the forum and submit a proposal.
There are two ways to join the forum.
- The first is to be invited by a current forum participant.
- The second is to request an invitation from SRCD staff. Please send an email to email@example.com, including your full name and any institutional affiliation.
How do I invite someone to join the forum?
Invitations can only be sent by users at “Trust Level 2”. That means spending some time on the forum, reading a few topics, and submitting at least a couple of posts. Once you are granted Trust Level 2 by the system, you can invite others.
At the bottom of the list of posts within each Topic is a menu that includes an “Invite” icon. Click the icon and enter the person’s email address. You can choose to send a standard invitation form, edit the form to include a customized message, or receive a copy of the invitation link to send to the recipient in any manner you choose. Note the invitation link is valid only for the email address specified.
If you would like to invite a large number of participants (or are not at Level 2), please contact firstname.lastname@example.org and we can arrange a batch invitation.
How can I report problems or inappropriate content on the site?
The Discourse system provides mechanisms for users to flag inappropriate content. In addition, SRCD staff will be actively moderating the site for such content. For any specific concerns, or to address issues that go beyond flagging posts, please contact email@example.com.
For general information about etiquette and site Code of Conduct see https://meta.discourse.org/faq.
How can I get technical support for using the forum?
For a tutorial, click your user icon in the top right corner and select the envelope icon on the top line next to your username. Select “New Message” on the left side menu, and send a message to user “Discobot” with a topic of discussion “Help” and a body “discobot start new user”. Discobot will welcome you to the SRCD Forum and ask you to “learn more” by bookmarking the personal message. After you have successfully bookmarked the conversation, Discobot will walk you through using the forum.
You can also browse/join a conversation on https://meta.discourse.org to help with your questions.
In the event of a critical issue or urgent matter affecting this site, please contact us at firstname.lastname@example.org.